Printable · Last checked: October 21, 2026

Appliance Record

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Fill this in once and update it when something is serviced or replaced. Model and serial numbers are on a label, often inside the door, on the back, or under a kick panel. Makers' help pages show where: Whirlpool [30], and for water heaters, on the rating plate on the tank (Bradford White) [31].

Appliances

Appliance	Brand / model #	Serial #	Installed / bought	Warranty ends	Manual kept where
Furnace / air handler
AC / heat pump (outdoor)
Water heater
Refrigerator
Dishwasher
Range / oven
Microwave / range hood
Washer
Dryer
Garbage disposal
Sump pump
Water softener / filter

Maintenance schedule

Use your manual's schedule first. Write the date you did it and when it's next due, then set a phone or calendar reminder.

Task	How often	Last done	Next due
Check HVAC filter	Monthly; change at least every 3 months [1] [2]
HVAC check-up (cooling in spring, heating in fall)	Yearly [2]
Dryer interior and vent professionally cleaned	Yearly [11]
Range hood grease filters	About every 6 months [32]
Refrigerator coils	Per manual (3-6 months with pets or dust) [29]
Sump pump inspection and bucket test	3-4 times a year [24]
Smoke alarm batteries / alarm replacement	Yearly / 10 years [3]
Chimney inspection	Yearly [36]
Water heater flush	Per manual
Dishwasher filter	Per manual
Refrigerator water filter	Per manual

Consumables & Replacement Parts log

Item	Size / part #	Where to buy	How often	Last replaced	Next due
HVAC air filter(s)
Refrigerator water filter
Range hood grease filter
Smoke alarm batteries (9V / AA)
CO alarm batteries
Leak alarm batteries
Fridge coil brush
Humidifier pad / dehumidifier filter
Water softener salt
Light bulbs (sizes)

Outdoor Power Equipment

Briggs & Stratton: change the oil at least once a season or every 25 hours, replace the spark plug each season, and use fuel stabilizer [38] [39]. See fix F21.

Machine	Brand / model #	Engine model / serial	Oil type & amount	Air filter / spark plug #	Blade / chain / line size	Last tune-up
Push mower
Riding mower
String trimmer
Leaf blower
Chainsaw
Snow blower
Pressure washer
Generator

Home inventory

Why: if you ever file a claim, a list of what you own makes it easier and faster. Go room by room; write down and photograph or video everything. Record brand, model, serial number, price and purchase date for bigger items. Keep receipts with it, store a copy away from home, and update it every year and when you buy something new [20]. See fix F20.

Room	Item (brand / model)	Serial #	Bought (date)	Price	Photo?
Living
Kitchen
Bedroom
Bedroom
Office
Laundry
Garage
Outdoor
Jewelry / art

Sources (fetched and checked October 21, 2026)

1. ENERGY STAR, Heat & Cool Efficiently
2. ENERGY STAR, Maintenance Checklist
3. U.S. Fire Administration, Smoke Alarms
11. Association of Home Appliance Manufacturers, Clothes Dryer Care
20. National Association of Insurance Commissioners, What You Need to Know When Filing a Homeowners Claim
24. WAYNE Water Systems, Submersible Sump Pump owner's manual (PDF)
29. Whirlpool Product Help, How and When to Safely Clean the Condenser Coils
30. Whirlpool Product Help, Where is my Model and Serial Number Located?
31. Bradford White, Where do I find my model and serial number on my water heater?
32. GE Appliances, Vent Hood: Cleaning Metal Grease Filters
36. Chimney Safety Institute of America, Homeowner Resources
38. Briggs & Stratton, How To Tune Up Your Lawn Mower
39. Briggs & Stratton, Storing Your Mower & Outdoor Power Equipment